Forwarding of e-mails is probably the topics I have contacted regarding the most. And, the one that also causes hurt feelings and misunderstandings greater than any other topic. E-mails flow in from onliners asking regarding a nice way of telling someone they cherish, relative, friend or associate not to forward attachments, chain e-mails, religious and political commentary or perhaps the jokes that are so prevalent online.
Most onliners are afraid to inquire others to avoid. Those who are asked to stop, regardless of how nicely, get offended and feel just like their thoughtfulness is not really appreciated. But lets consider this a minute. How really thoughtful would it be to go through the multi forward, then a bunch of e-mail addresses thus hitting send? Well, the brain had to take into account those steps but does that will make that effort truly thoughtful. I dont think so
Here are the five Rules of Forwarding E-mails that those people who are being truly thoughtful follow. If everyone followed these simple little rules every one of the problems linked to forwarded e-mails could be avoided. Adhering to these tips will assist both those thinking they can be thoughtful and people who dont want to appear otherwise:
Dont forward anything without editing out all of the forwarding >>>>, other e-mail addresses as well as headers and commentary from all the other forwarders. Dont make folks look among all the gobbledygook to view what it is you thought was worth forwarding. In the event you must forward, only forward the exact guts or content of the e-mail that you are from the opinion is valuable. Look at this neat free program to assist you: Email Stripper. For Macs: TextSoap 7
If you cannot spend some time to write your own comment to the person you might be sending to on top of your forwarded e-mail then you definitely shouldnt forward it whatsoever.
Think carefully about if what you will be forwarding is going to be of value (accurate information check out hoaxes @ Hoax-Slayer.com), appreciated (something the recipient needs) or humorous (are they using a similar sense of humor when you do) towards the person on the other side. Or will you just believe it is worthy? If you cannot think of why the person you happen to be forwarding to wish to receive the e-mail then dont forward it. If on company time using company e-mail think not twice, but thrice if forwarding is definitely worth the potential risk of your at work credibility and professionalism being diminished.
It will go without saying (Nevertheless I have to say it because folks achieve this anyway.) that forwarding of chain letters; regardless how noble this issue might appear, virus warnings or anything that says forward to everyone you realize simply shouldnt be forwarded because in many instances it is actually plain old B.S. (again check before forwarding @ Hoax-Slayer.com). E-mail is e-mailthere is no chain to interrupt or continueno cause or effect whether you are doing or perhaps not. Also, the reality is not all commentary is going to be appreciated with the other part in case they have a different viewpoint than you dobe very careful here.
If you must to multiple people, put your e-mail address within the TO: field and all sorts of others you happen to be sending to in the BCc: field to safeguard their e-mail address from being published to the people they do not know. This really is a serious privacy issue! Usually do not perpetuate a breach of privacy started by other forwarders who mult1forward their contacts addresses from the To: or Cc: field by continuing to forward those visible addresses to the contacts! Remove any e-mail addresses within your body in the e-mail which were forwarded by people who brush away from the privacy of the friends and associates.
These 5 rules may help qualify if an e-mail is definitely worth forwarding and the right way to do so should it be. If these efforts cannot be made, then there is no excuse to acquire mad or have hurt feelings when asked to stop. And when motivated to stop forwarding, one shouldnt get mad; just realize the individual on the other side certainly has the right to make that request.
On an aside, also keep in mind that should you be forwarding an exclusive e-mail which was brought to you, you must obtain the senders permission to forward it to others (or post it publicly). E-mails are copyright protected by their authors. Aside from that, common courtesy dictates you should ask the writer first when the e-mail sent for your personal eyes only might be forwarded to strangers or others in which it had been not originally intended.
At the end of the day, in terms of receiving unwanted forwarded e-mails, if you fear hurting someones feelings by asking them to stop forwarding you e-mail, know they probably meant well, were really considering you, were working to make a point ahhh, just hit delete!